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Is your business prepared for success?

If you own or lead a business, then for you, failure is not an option and never has been.  You know your business and you know where you want to be.  If you’re like most business owners or leaders, your challenge lies in getting your leaders and employees on the same page and performing to their optimum levels.   Almost every business owner I’ve worked with has found this to be the most exciting AND the most frustrating part of their careers!

 

How can Limitless HR Solutions help?

 

With nearly twenty years of success in building winning strategies and cohesive teams, you will be amazed at the difference we can make in your business and leadership teamThe ways we can help you are limitless, but here are some of the top ways we have impacted business owners like yourself:

 

·         Business analysis and process evaluation – we work with you to help identify your medium and long term goals as well as what is working well and where there are constraints.  This process is extremely valuable in determining your short term goals and objectives and for creating a base for strategic performance management

·         Building a Vision – Visions are more than corporate buzzwords.  This is the spark that will ignite your leadership team and company into passionate advocates for your company’s success.  We  can define your “WHY” with you and develop an incredibly strong employer brand that will increase your employee engagement, recruitment and retention

·         Managing Performance – you want to value your employees AND you want a high performance culture and you can have it!  We utilize a combination of organizational behavior management, situational leadership and professional coaching skills to take your organization’s performance to the next level

·         Talent Development – Do you know what skills your people need to help your company achieve its goals?  Do they?  We can work with you to create a comprehensive skills, training and succession planning matrix so that you are prepared for your success.  We specialize in management and leadership training and can work with you to make sure your technical skills are also being communicated effectively to your staff.

·         Total Compensation and Incentive Planning – Don’t throw away money on bad performance or ineffective bonuses.  Work with us to identify what your employees really want and reward the employees who are helping achieve your goals.  Attract and retain the best!

 

What else can Limitless HR Solutions do for you?

·         We have a vast and current knowledge of legal compliance to ensure you are meeting all relevant state and federal requirements, a proven track record of establishing HR departments within budget and extensive experience in both Washington and California labor law

·         Calm, cool, and collected: We don’t like to say we’ve seen everything, but we’ve seen a lot.  Chances are if you’re having an HR problem, we’ve dealt with that situation or something similar.  Don’t swim through shark infested legal waters on your own. We have an on-call HR hotline for on-the-spot issues. We’ve got this.

 

Call or email now for a free consultation.  949.354.1588 or carrie@limitlesshrsolutions.com

www.limitlesshrsolutions.com

 

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Recruiting Uncategorized

“We Value People” Series Part 2: Recruiting for Culture

In the last post, we discussed what it means for an organization to ‘value people’.   When recruiting for an organization, hiring for cultural fit is arguably the most important factor. Obviously skill vies strongly for number one, but if you’ve ever had a technically brilliant person in a wrong cultural fit, you may argue for culture (I do).  If your candidates are truly great, they have options for employment and I will guarantee that they are hearing from every organization a version of “People are our number one resource,” “We value our people” and “We work hard and have fun”.  Everyone says that.  

Recruiting is a lot like dating.  For example, suppose your idea of a perfect life is living in a secluded log cabin in the mountains, hiking and reading thought-provoking books alone with your spouse.  You get online and start sifting through matches.  You find someone who meets many of your requirements in a perfect spouse. Same career aspirations, income level, geographic location, attractive, and sense of humor.  Sounds good, right?  Then you read that their ideal life is jet setting between New York and Paris attending gala events and social soirees.  Here is a quick multiple choice quiz:  This match is likely to a) develop into a satisfying long term relationship because both people will change and meet in the middle and have the best life ever or b) develop into a swirling vortex of bitterness and resentment where you can’t possibly imagine hating someone as much as this person? In case you are in any doubt, the answer is likely b.  Yes there are exceptions but the reality is YOU probably will not be that exception.  You are only wasting your time and their time even pursuing this match.  This is not to say they are not a great person, just not great for you.   The same is true for recruiting.  Never hide who you are to get what you think is a great candidate.  A great candidate in the wrong culture is just an acrimonious termination waiting to happen.  

Even if you’re a small employer, it’s important to define your ‘brand’ and to articulate your culture.  Don’t worry if, when you do this, you become aware of some disconnects.  At this stage the important thing is to define your culture so that you can attract the people who fit that culture. Next, and in subsequent posts, we can review what to do if your practices are out of sync with your desired culture.  There are benefits to every culture and there is a perfect candidate who will find your culture engaging and stimulating (unless you have a toxic culture.  If you have a toxic culture, keep on the lookout for subsequent posts).  

For example, small companies are appealing because candidates can have a direct impact there.  People who like to effect change and thrive on developing systems and who don’t mind (or like) lack of structure look for small companies.  Large, established companies attract people confident in their ability who appreciate the opportunity to improve their skills.  People who don’t mind (or like) established structures are more comfortable in large companies.  
Hopefully, you believe that you value your employees.  What does this mean to you?  Do you pay above market level?  If not, that’s okay.  Do you encourage open exchanges of ideas and allow people to try new things?  Do you have office events?  There’s probably something you do that you think is different or better than other companies.  Can people bring their pets to work?  Do you let them work from home occasionally?  Will you support their further education?  Do you offer the chance to advance from within the company?  There are literally hundreds of things a company can do that values employees.  Define this and your recruiting just got much more effective.  Now, when you are recruiting, you can give a very factual account of the environment and you can also ask the right question to determine whether the candidate will thrive in this environment or not.  This is a critical foundation to building a great company, vs importing headaches. 

Next, time, Part 3: Cultural Disconnects

 

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“We value people” Series: Part I-Overview

One thing I have found to be pretty much constant in every organization I have encountered, whether as an employee, consultant or other is that they all describe their culture as one that values their people.  Every one.  Another thing I have found is that it is relatively uncommon for employees in organizations to say they feel valued.   The disconnect is puzzling.  I have worked with leaders who sincerely want their employees to feel engaged and appreciated and just don’t know why nothing works.   My theory about what causes the disconnect can be summed up in two words: Clarity and Expectations.   Part of this lies in our culture and part of it in simple human nature but I do think that if organizations are clear and intentional about what they can provide employees and what employees can expect in return, then more employees will feel fairly treated and invested in their organizations.

It seems like there always has been tension between employer and employee: 
Our European feudal roots were one of aristocracy and peasants.   If one was not born into the aristocracy, one was likely to live on a farm owned by a rich landlord.  One’s life was spent eking out a living and any excess went to the landlord.   As scientific ‘advances’ were made, it became easier to accumulate excess everywhere.  This allowed for factories, mass production and industrial revolution.  Now, it was possible for an individual to hire many employees and for people to make a living working for someone else.  

Over the last few hundred years we have seen such extremes as owners brutalizing, endangering and even cheating employees and employee groups refusing to work unless owners provided benefits and wages they could not sustain.  Around the middle of the twentieth century a sort of détente was realized.  Organizations acknowledged they could not be successful without the willing participation of employees (aided perhaps by the rise of communism and a genuine fear of what could happen if laborers were pushed too far) and employees began to realize the power they had, as well as the choices that were available.   

In an effort to retain the best of the best, and aided by a booming post war economy, organizations began to offer things like job security, pensions and entitlements.  This seems to have ‘stuck’ in the collective consciousness of our society, despite the facts that the world is very different.  With several economic crashes in the last twenty years and more looming, more people than ever have experienced the dooming sensation of being let go from a job they thought would sustain their family until retirement.  We’ve seen corporations intentionally steal people’s pensions and we’ve seen lives and health endangered to increase bottom lines.  People don’t trust big corporations anymore and we have seen an upsurge in entrepreneurs like never before in response. 

Today, we say we know that job security doesn’t exist and that our employer is not expected to provide for our every need.  But do people really believe it?  What do we really expect from our employers and what does it mean to feel ‘valued’?  We’ve all seen the surveys that support the idea that what workers really want is to be appreciated and empowered and that pay is not really the issues.  We’ve also all been exposed to Maslow’s hierarchy of needs and understand that if one is not earning enough to acquire basic food and shelter, that one will not be happy.   

When organizations say they value people, they usually mean that they acknowledge that without people, the basic functions of the organization could not be accomplished and that therefore the organization wants competent people to agree to work there and contribute.  Some company owners generally want people to be happy as well, but if they honestly had to choose between a productive worker and a happy one, they would choose productive.  So they walk a line and try to figure out ways to make workers be productive AND happy.

When employees say they want to be valued, they don’t usually mean they want to come work for an organization and contribute their very best to the bottom line.  They usually mean they want to be liked, appreciated, well compensated, afforded flexibility and essentially treated as friends or family members and not just numbers.  

There is a gigantic potential for unmet expectations here.  There is the unrealistic expectation on the part of the organization that people’s humanity can be ignored, and the unrealistic expectation on the part of the employee that the organization is the one responsible for their emotion and financial wellbeing for life.  An organization that is clear from the outset of what it can and will provide employees by way of emotional support, financial compensation, opportunities for creative and independent thought will go a long way to attract and retain the types of employees whose needs mirror what the organization can offer.  Promising what everyone wants to hear and not delivering is THE biggest contributor to dissatisfaction. 

There are some clearly established milestones in the employee lifecycle:  Recruitment, Onboarding, Employment, Termination and each one is a significant opportunity to ensure the right people are in the right organization and are engaged, effective and ambassadors for the organization.  Companies, either intentionally or unintentionally, invest a great deal of resources in each stage; sometimes more with a bad hiring decision than with a good.  

In the next installment, we’ll review what can be done from a recruiting standpoint to ensure realistic expectations and effective matches. 

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Is your Human Resources department a help or a headache?

Quite some time ago, I got so tired of hearing HR referred to as a ‘necessary evil’ that I refused to identify myself or my department as HR.  I banned the term and rebranded us as OD (Organizational Development).   I believe passionately that the team responsible for Talent Development is a strategic partner at the highest level of the organization with one of the toughest jobs.  Besides being knowledgeable on all current/applicable state and federal laws, one must also be a skilled communicator in order to convey to management and shareholders the benefits and risks of compliance and non-compliance.  This necessarily requires training and persuasion and the ability to communicate beyond just a perfunctory “because I told you so”.  

So many people get into HR because they ‘like people’ and are then disillusioned because of the preponderance of paperwork and the requirement to deal with unpleasant situations (like dress code, or hygiene…ugh).  Sadly, many HR professionals are taught case law and statutes but are not operationally educated enough to make good business cases for their ideas.  They know that employee culture is critical but can’t ‘sell’ it to the owners or stakeholders effectively.  This is absolutely changing and SPHR or SHRM-SCP designees must demonstrate proficiency in business strategy to obtain their certification.  But as both HR professionals and those who interface with them can tell you from experience, the emergencies and demands of the normal workday have a tendency to derail best laid plans and the HR team can become embittered enforcers; finding their value in creating a bureaucracy.  

What’s the cure?  Having created highly successful support teams for years, I’m convinced that there are things an HR leader must insist on in order for their team to be accepted as a strategic partner and to achieve credibility throughout the company. 
•    Create a customer service department.  Even if this must be repeated weekly, drill into every member of the team that they are there to support the company, not vice versa.  
•    Train the team on operational concepts. This helps with the previous point.  It also engenders respect for the team’s internal customers.  I’ve found there can be an unconscious arrogance from people who have been educated in management and leadership concepts when they encounter those managers who may be rough around the edges.  Education in the core business can eliminate that and help find common ground.
•    Train the team on finance.  It’s vital for the HR team to understand the fiscal aspect of the organization for many reasons.  When communicating policy or changes, it helps the team’s perspective to know the context of organizational performance.  It also helps the team help you (as a leader) prepare cost benefit analysis for the ideas they wish to implement.  It’s easy for an HR person to recommend a learning management system to track training, but you’ll get a much more thought out proposal when they have to justify the cost and/or prioritize this spend with other team suggestions.
•    Get involved with talent management beyond ‘morale’.  Yes, HR is often the corporate event coordinators, but to be a true strategic partner and to bring great value to the organization, it is important to become and expert on the organizational short and long term goals and what the human resource requirements are to achieve them.  This includes head count, training needs, succession plans and leadership development.

•    Understand the business.  Every position I have ever taken has been in an industry that was new to me, because HR is transferrable.  That does not mean you don’t need to learn it. Knowing how the industry functions makes you more effective at recruiting, leading the culture and will build credibility with your cross functional peers.
•    Build a department mission and vision, reinforcing the above

There’s more, but these are the essentials as I see them, and what have helped make me successful.  If you are not experiencing these things from your HR department, consider implementing some.  If you don’t know how…get ready for it…consider an outside source, coach or consultant to assist you.  (I know a great resource, as a matter of fact).

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coaching Uncategorized

Why Limitless HR Solutions?

Have you decided your company is finally ready for an HR Director or HR Manager?  We can answer your need for a top quality HR Manager or Director for a fraction of the cost.  Let us partner with you to build a best in class HR infrastructure that is legally compliant and strategically aligned with your goals.  You will receive the benefit of working with a seasoned executive hands-on to assess your needs and put in place all your required HR processes and procedures without incurring a fixed labor cost to your budget.  This enables you to hire a solid generalist or administrator (if needed) rather than a higher level manager and we will support you on your out of the ordinary situations.  It’s a win-win.  Best of all, there are no long-term commitments required.  You’ve got nothing to lose except personnel headaches and fears. 

How do you know you need Limitless HR Solutions?

You’re not sure your handbook is compliant with all the most current laws (or you don’t have a handbook at all), your personnel records are filed by common sense, not necessarily federal requirements, your company has outgrown your processes, hiring and onboarding is a major headache and you’re starting to become afraid of what you don’t know.  If you’re growing or getting ready to grow you might also be seeing an increase in employee relations issues and your managers could use some help and support.  You don’t even know where to start!   We can help!

With Limitless HR Solutions, you will receive the benefit of two decades in the Human Resources and Organizational Development field, in multiple states and multiple industries, including:
•    Vast and current knowledge of legal compliance to ensure you are meeting all relevant state and federal requirements
•    Proven track record of establishing HR departments within budget
•    Wealth of strategic experience to ensure your job descriptions, wage classification and wage banding are in alignment with your organizational short and long term goals
•    Years of experience successfully establishing incentive plans and employee engagement to ensure you are attracting and retaining the right people to make your business successful
•    Top notch leadership and development experience to work with your supervisors and managers for specific training or ongoing coaching
•    Extensive experience in both Washington and California labor law
•    Calm, cool, and collected: We don’t like to say we’ve seen everything, but we’ve seen a lot.  Chances are if you’re having an HR problem, we’ve dealt with that situation or something similar.  Don’t swim through shark infested legal waters on your own. We have an on-call HR hotline for on-the-spot issues. We’ve got this.
•    Years of experience with benefits selection, administration and broker relations
•    Handbook and IIPP creation
•    Policy development, implementation and enforcement
•    Onboarding and orientation

Call or email now for a free consultation.  949.354.1588 or carrie@limitlesshrsolutions.com

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Employee Fitness

Something to consider regardless of the size of your organization is employee fitness.  If you review any list of “Best Places to Work”, something that almost always appears is some sort of commitment on the part of the organization to employee fitness.  There are so many things to do here, that the only limits are really your imagination.  Some companies participate in fund raising events like walks for cancer.  Others train together for marathons.  Some provide gym passes for employees while others bring in biometric screening to help employees detect life threatening conditions before they happen.

Company fitness challenges are one great way to get employees motivated and encouraged to participate together and improve their health.  We work with companies to educate employees and put together a fitness or food challenge that meets your budget.  It can be as simple as teams competing to see who can achieve basic food or exercise goals or an all out company fitness Olympics.  We can be very flexible.  The great side benefit it you will often receive credit from your health insurance carrier or broker to help fund these programs.

Our “Bootcamp at Work” program is another way to help your employees get more fit and build morale.  This consists of bringing trainers to your site to lead employees in a fitness class.  This is a fun way to get the whole office engaged and our skilled trainers can provide modifications that allow every level to participate and still get a good workout.  Depending on your facility, you can host workouts before work, at lunch or after work.  The great thing about Bootcamp at Work is that your employees don’t need to drive to a gym, and they can do this with their peers, so they’re not alone.  

Regardless of the specific program you choose to implement, investing in the fitness of your employees is always a good bet. 

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Reso…What? Goal Setting Techniques for Personal and Professional Success

I’ve noticed a trend in the last few years of people not doing New Year’s Resolutions.  It’s like an anti-resolution backlash.  People are refusing to make resolutions because they never follow through.  It’s now the cool thing to not try something because you’re just going to fail anyway, the same way as it’s incredibly cool to not care overly much about anything.  Cynicism and bitterness are the new black (or grey, I can’t keep up).     There are other people who still do resolutions, but they are insistent on not calling them resolutions, because resolutions always fail.  So they call them ‘changes’ or ‘goals’ but phrased or planned out pretty identically to the ‘resolutions’ from yesteryear and those usually don’t work either.  Well guess what?  I’m calling this out as foolish. What on earth is wrong with being intentional about making a fresh new year your best yet?  

Now, for the downer pessimists (I know, I know, they call themselves ‘realists’ but the ‘reality’ is they are downer pessimists) who want to tell you that it’s stupid because nothing will change I will tell you: if you don’t change anything you’re completely right.  Nothing will change.  So if your Resolution is to earn more money, but you don’t learn new skills or apply for new jobs, you will not make your resolution happen.  My husband and I do goals every year and you know what?  We achieve them!  The reason why we achieve them is because we are good at setting goals that work.  These goal setting techniques have helped me achieve things that a lot of people have told me is unlikely or impossible.  I have written a novel in 30 days, I have carried twins to 38 weeks (and gotten to my pre-pregnancy body in 6 months), we have started successful businesses, we have survived newborn twins and a toddler and we have also gotten through some really hard stuff as well.  

Because I like you and want you to be successful, I’m going to share what you need to do to make your resolutions happen.  (Unless of course, you’d prefer to be ultra cool and laugh about how you’re going to ensure your unsatisfactory life stays that way forever.)  I think these will work for everyone.  Some of them seem weird and uncomfortable, so you have a choice.  You can try it anyway, or you can say, in a whiny, fearful voice “that’s different from what I’m used to.  I’m not going to do anything different.”  Cool  Then guess what?  (See paragraph one).  

1.    For all your ‘resolutions’ or goals, get to your ‘why’.  For example if you want to get a new job in 2015, ask why? So you can make more money? Why? So you can upgrade your home?  Why? So you can live in a more tranquil environment?  Why? So you can feel more peaceful?  AHA…you are getting close to your why.  Going through this process will give you clarity to what you REALLY want in life and some insight into what your core beliefs tell you will get you there. You can then decide if you’re on the right track or not.  Do this for all your resolutions.  Get down to anywhere from 1-3 big “Why’s”.  One might be, “I want to work in a career that makes a difference in my community and earns me enough money to provide for my family and help others in need.”

2.    For each WHY, pick a few milestones that will get you there.  They might need to be incremental.   I like to include an overall goal as well as a performance goal physically. For example, “I am going to increase my marketability by earning a sought after credential” or “I am going to increase my professional network by joining an industry association and attending the meetings.”

3.    For each milestone, develop a list of the behaviors that get you to where you want to be.  You’re not going to get a certificate if you don’t research and start studying.  You won’t increase your network if you don’t meet new people.  

4.    Do your homework. ANY goal can be achieved if you break it into small enough pieces.  Remember this. If your goals seems unattainable, maybe you’re not being realistic about how long it will take.  Reassess.  If you have a goal you really want to achieve, but can’t break it down into the discrete steps you need to do to get here, you need to figure it out.  Research online, talk to a friend or a professional.  There are people who can help. If you think you should be able to do it yourself, or are embarrassed to ask for help, let me ask you…how’s that working out for you in getting to achieve your dreams?

5.    Affirmations.  Yes, they sound cheesy and weird.  You can let that stop you, it won’t bother me any, but once again, contempt prior to investigation is foolish.  Part of the reason resolutions fail is because we are trying to do something we don’t believe about ourselves.  If you believe you hate exercise or are just destined to be overweight you absolutely will be .  THE key to success (besides point number one) is to change your beliefs.  Write an affirmative statement about your resolution.  For it to be effective, it needs to be positive (not phrased in terms of a negative), present tense, action oriented.  For example a BAD one would be “I’m going to try not to hate my job”.  A GOOD one is “I take every opportunity I am presented with to teach, learn and grow.” And “I am developing my new career through hard work and mutually beneficial relationships.”

There’s more, but you get the general idea.  You can start over any day of the year. It’s never too late to start attaining your dream life, but you do need to start.  Why not New Year’s?

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coaching Uncategorized

Bad Bosses

Ah, bad bosses – the people we love to hate.  There are movies, comic strips, television shows, blogs and countless therapy sessions devoted to these people.  A bad boss has the power to ruin a day, week or even more.  Stress about a bullying boss can impact health and relationships.  What is more amazing than how terrible some bad bosses can be is why so many people tolerate them.  Part of the reason is that people have been inundated with information about how bad the economy is and how high the unemployment rates are.  This mentality of scarcity breeds fear and people feel they have no choice but to stay where they are regardless of how abusive their boss is. 

Having been in the Human Resources field for nearly two decades, I have certainly run into my share of bad bosses, so-so bosses and great bosses.  I have also run into my share of bad employees.  One interesting note is that bad employees never, ever think any boss is good. Usually because the boss has the nerve to ‘harass’ them about things like showing up on time or not submitting reports with typos.  But that’s another story.  The fact is that there are generally bad bosses.  Here are some things I have observed that typify bad bosses:
•    Bosses who exaggerate or lie in order to coerce employees to change their behavior
•    Bosses who gossip about other employees in an attempt to ingratiate themselves with their subordinates
•    Bosses who are perfectionists.  Nothing is ever good enough for them and it is obvious to everyone.
•    Bosses who lose their temper and yell at employees. There is a window of grace on employees’ part for isolated incidents but this is pretty much a three strikes you’re out kind of thing
•    Bosses who are chronically unprepared for one-on-ones or meetings or who text or IM during your time with them
•    Bosses who use the word “I” incessantly and would rather talk about themselves than their employees
•    Bosses who take the credit of their employees’ work
•    Bosses who are threatened by their employees’ success
•    Bosses who never say thank you
•    Bosses who think it’s a good thing to be completely impersonal with their employees
•    Bosses who are afraid of conflict.
Now yes, bosses are only human and of course they are going to have bad days and slip up.  It’s not reasonable to expect anything less.  But if you are working for a bully, or a narcissist, you unfortunately are going to have to accept that nothing is going to change this person, and decide whether or not the security of a paycheck is worth it.  If you are a bad boss, you would do well to realize that your career is going to be much less successful and fulfilling than it could be.  If you have psychological issues, address them.  If you are afraid of conflict, deal with it and if you are a perfectionist (which is usually most of the problem) start recovering.  There is no room for that in leadership and the sooner you realize it, the better off everyone will be. 

 

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Employee “Perks”

I’ve never met a business owner who didn’t want her or his organization to be a great place to work.   For the owner, the excitement of doing one’s own thing is often reward enough and it can be difficult to remember that for your employees, this is most likely a job, and not their life’s dream.  So what can you do to make employee love your company, and treat it like their own?  There are almost as many options as there are owners and some of what you do will clearly be dictated by your discretionary income.  The nice thing is that when you are small, you can do very individualized things as well as personal activities that are impractical when you are larger. When you are bigger (with more profit to spend) you can do a little more exotic things based on your culture.  

Some perks cost money, and some cost time, but all are an investment of some kind so as with any investment, it’s wise for a business owner to be clear on what they hope to achieve with this investment.  Sometimes your motivation is just to thank and reward your employees, which is great.  Sometimes it’s to create the elusive phenomenon known as ‘employee engagement’ whereby your employees will be happier and work harder and come up with more creative solutions.  Employee engagement is a necessary ingredient for organizational success, but perks alone will not achieve this.  In fact, if certain ingredients required for engagement are not present, then your perks will soon involve into entitlements that you will eventually resent.

So what are the pre-requisites?  The most important are the good old, unsexy basics. Authenticity, communication, appreciation, inclusion, celebration and of course, competence (which leads to success).  Without each and every one of these things your perks fall flat.  If all of these are executed, your employees will be happy and engaged and when you throw in the perks you will probably find your organization on a ‘best place to work’ list.

 

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Recruiting Uncategorized

Finding Great People: The Pre-Interview

In a previous post, we discussed how to more effectively post ads and screen resumes.  If you follow those tips you will be much more likely to interview qualified candidates so as not to waste anyone’s time.  But what makes for an effective interview?  First, consider making use of a qualifying phone screen.  Interviewing takes time for both yourself and the candidate so it is smart to make sure you’re only interviewing those most likely to succeed in your organization.  After you have determined the candidate has performed similar tasks in the past and that they seem to be a cultural fit, the next step is a qualifying phone call. 

The purpose of this call is basically to determine whether your impressions from their resume and cover letter seem accurate, whether there is ‘chemistry’, and if the candidate’s basic requirements match what your organization has to offer.  You should schedule about thirty to forty-five minutes for the phone interview with the candidate so an email invitation is best to ensure the candidate is prepared.  During this interview you will want to review their skills and ask questions to get a feel for their proficiency in necessary skills. 

Behavioral interviewing is the best way to determine whether a candidate has actually performed certain tasks. So, ‘tell me about the various ways you’ve used Excel in previous jobs’ is a better question than ‘What level of Excel are you?’ or ‘This job requires extensive spreadsheet skill.  Are you okay with that?’  You should also verify that the reporting location and working hours are a fit for the candidate.  After the phone interview you will have an idea of whether this person will fit in your organization and you can decide whether or not to schedule an in person interview. 

If you have many phone interviews, it is a good idea to wait until they are all concluded before you schedule the interviews, unless someone is so outstanding there is no doubt in your mind.  After your phone screens, it is best to be courteous and inform candidates you have not selected that they will not be moving forward in the process.  IT is worth your time to do your due diligence with this step to ensure you are getting the best possible candidates into your organization.  If you have additional questions about interviewing, please feel free to contact us at your convenience.